DOWNLOADABLE OCEAN DDP TOOL

DDP shipment and quote review checklist

Use this checklist before requesting or accepting an ocean FCL/LCL DDP or door-to-door plan from China or Southeast Asia to the 48 contiguous U.S. states or São Paulo.

PDF · EN / 中文 / PT-BRDownload the trilingual PDF checklistOne document · English, 简体中文 and Português do Brasil · Updated 28 Aug 2026
01 / DIRECT ANSWER

What must be confirmed before accepting an ocean DDP quote?

Confirm the real cargo, route, importer and customs structure first. Then require a written quote to separate included services, excluded items, duties and taxes, destination charges, examination costs, storage, demurrage, detention and delivery conditions. A price without these responsibilities is not a complete shipment plan.

01

Cargo and route inputs

Describe the shipment before comparing prices.

  • Commercial product name, material, function and intended use
  • Origin country/city, pickup terms and cargo-ready date
  • FCL or LCL; package count, dimensions, gross weight and volume
  • Commercial value, currency and proposed Incoterms rule
  • Final address, postal code, access limits and appointment needs
  • Battery, brand, chemical, food, medical or other regulatory attributes
02

Importer, customs and document responsibility

Identify the legal parties and filing path before loading.

  • Seller, buyer, consignee and proposed importer of record
  • Customs broker or representative and who supplies source data
  • Current HTS or NCM classification basis and product evidence
  • U.S.: ISF responsibility, data cutoff and customs bond preparation
  • Brazil: importer habilitation, Siscomex and representative authority
  • Brazil: operation-specific DI/LI or Duimp/LPCO path
  • Licenses, certificates, authorizations and document-retention responsibility
03

Written quote scope and exception costs

Make every quote answer the same questions.

  • Origin pickup, export handling, ocean freight and destination handling
  • Customs-clearance coordination and importer arrangement
  • Duty and tax basis, payment method and proof supplied
  • Final delivery scope, equipment, appointment and unloading assumptions
  • Excluded services and third-party charges
  • Examination, inspection, storage, demurrage, detention and redelivery
  • Free time, quote validity, currency and change conditions
  • Documents and shipment milestones supplied after execution
DECISION VISUAL 01

FCL or LCL is a shipment decision, not a universal volume cutoff

Compare the actual lane, cargo, handling, schedule and destination charges before selecting a mode.

FCL · Full container

Review when control and fewer handling points matter
  • One shipper uses the container
  • Container, equipment and free-time assumptions matter
  • Space utilization and destination delivery must be checked

LCL · Shared container

Review for smaller or more frequent ocean shipments
  • Pay for chargeable cargo volume
  • Consolidation and deconsolidation add handling
  • Minimums, CFS and destination charges must be checked

No universal CBM threshold: request both written options when the answer is close.

DECISION VISUAL 02

Cargo acceptance begins with disclosure, then a written review

A product name alone is not acceptance. Material, form, battery, brand, use, packaging and route documents determine the review path.

01

Standard review

Normal transport documents are still required before booking.

Example: ordinary dry, non-regulated cargo with complete details.
02

Separate review

Do not ship to the warehouse until written acceptance is issued.

Food, medical supplies, chemicals and authorized branded goods.
03

Not accepted

The current published PANMEI scope does not quote these categories.

Liquids, powders, counterfeit goods, military and dual-use items.

Battery-powered goods are not automatically separate-review cargo, but battery, packaging and route documents must be disclosed.

REVIEW GATE

Use the checklist as a review gate, not as automatic cargo acceptance

PANMEI reviews every shipment by cargo, parties, value, documents and route. The published website and checklist are general information, not a binding quotation, customs ruling, tax opinion or guarantee of clearance.

Official reference pointsICC · Incoterms® ↗U.S. CBP ↗gov.br · Siscomex ↗IMO · VGM ↗

Service availability and final scope require shipment-specific written review.

SHIPMENT REVIEW FIRST

Understand the cargo before pricing the route.

Provide product, dimensions, weight, value and destination postal code for an initial route review.

Request a route review